October 2025 Board Meeting

Financial and Administrative Updates

• Payment & Banking:

  • An outstanding assessment payment is still pending.

  • Dunja will be added to the Chase bank account with Brian.

  • Waiting on final invoice from Beverly Paving before submitting for reimbursement with the Village of Green Oaks.

  • Expenses to be adjusted to remove annual picnic and property manager line items from 2025 and moving forward.

• Invoices:

  • Toni needs to get Brian the website invoice and another invoice is pending for Beverly.

• Website:

  • The financials section of the website should be moved to a separate, locked tab for security, while other documents remain accessible.

  • The board decided against having personal emails added to the website as requested by some of the survey respondents.

• Bylaws + Legal:

  • The board should reconsider modernizing the bylaws as a project for 2026.

  • Annual Report filed on October 27th.

Vendor & Maintenance Updates

• Landscaping (2026):

  • Kathleen will contact Naturescape for their 2026 pricing. Brian expects a slight increase in the Solache contract (targeting $16k) and will include a quote for mulch.

• Pond Maintenance (2026):

  • Kathleen will follow up, but the price is expected to remain the same as 2025.

• Bike Path Repair:

  • Raquel provided a $2,800 quote for topsoil and seed.

• Fountain:

  • The fountain is currently not working and Gregg’s Lawnmower is scheduled to remove it during the first week of November.